Go to the Account page and click on the Settings tab. Or, you can do it right here:

Current Password:

New Password:

Repeat New Password:

Email the receipt image as an attachment (eg. by taking a picture of it with your cell phone) to r@xpenser.com (for receipt). The subject should be the expense in the normal format - eg. lunch $35 with Jack clientx .

Setup per-report keywords via the Reports page and include those keywords in the expenses you submit. For example, if you setup the keyword "clientx" for one of your reports, submit your expense as lunch $35 with Jack clientx . For more details and a screencast see File-To-Report: Handling Multiple Clients / Cost Centers.

Via the Account->Settings page.

Via the Account->Settings page.

You can use tags to indicate any type of systematic information about your expenses. For example, you could use the tag "amex" to indicate your American Express purchases, "cash" for your cash expenditures, "clientx" for expenses related to Client X, "deductible" for your tax deductible expenses, and so forth.

Once your expenses are tagged you can search for them and analyze them via Search option on the Expenses page or via the Tags page.

To include tags in your expense submissions include a "#" in front of each tag, or use the word "tags" followed by your tags. For example:

• Lunch $35 with Jack #meals #clientx (meals and clientx are the tags)
• Taxi 24 office to airport tags transportation cash (transportation and cash are the tags)
• Groceries $19.31 #personal (personal is the tag)

Turn on mileage tracking via the Keywords page and include the words "mileage" or "miles" in your expense submission. For example:

• mileage 55 customer visit
• property inspection 35 miles

Turn on currency conversion via the Keywords page and include the three letter international currency code in your expense submissions. For example:

• lunch 29 eur with Jack
• taxi 19 gbp

When entering new expenses via the Xpenser website include the currency code in the notes field, not in the amount field.

It's easy to specify the expense date when submitting to Xpenser - just use the "date" keyword, followed by the date of the expense in any reasonable format. Any of these will work:

• taxi $18 yesterday - you don't need the "date" keyword if it's just yesterday :-)
• taxi 18 date last wed - you can generally specify dates in any reasonable way. "last wed", "next monday", etc, all work.
• taxi 18 date 4/19/2010 - you can specify the date as an actual date. In US format only at the moment (month/day/year).
• taxi 18 San Jose airport to hotel date last wed - you can include any notes as usual after the amount (in this case "San Jose airport to hotel")

Note that you'll need an Xpenser For Business account in order to setup employee accounts, submissions, and approvals. Contact us at feedback@xpenser.com and we can convert your existing account so you can see how it works.

You can setup and administer your employee accounts by going to the Account page and clicking on the Company and Org Chart tab. You'll be able to add new employees, modify existing employee accounts, setup your org chart, setup your approval policies, and so forth.